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Facility Rentals

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Facility Rentals

The Town of Aylmer has a variety of facilities available for rent such as baseball diamonds, arenas, pavilions, meeting rooms, and performance spaces.

Whether you’re looking to host a wedding, ceremony, sporting event, reunion, meeting, or celebration of any kind, the Town of Aylmer has an excellent selection of venues to choose from.

Optimist Park Ball Diamond 69 Elm St Aylmer, ON N5H 2M6

Steen Park Ball Diamond 56 Spruce St Aylmer, ON N5H 1B3

Please contact the Parks and Recreation Coordinator at Aylmer Town Hall for more information.

Current Rates

519-773-5631

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Baseball Diamond Rental Form

East Elgin Community Complex Blue Line Room 531 Talbot St W Aylmer, ON N5H 2T8

  • Sits 175
  • Overlooks the Eastlink Arena

Please contact the East Elgin Community Complex for rates and booking requests.

519-773-5631

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EECC Blue Line Room Rental Information

Old Town Hall Theatre 38 John St S Aylmer, ON N5H 2C2

Old Town Hall Theatre is available to host events such as wedding ceremonies, anniversaries, birthdays, company celebrations, live music performances, plays, and more.

  • Theatre-style capacity: 182
  • Table and chair capacity: 80 to 90
  • Elevator access
  • Projection screen
  • Piano rental
  • Light/Sound equipment rental
  • Dressing rooms
  • Kitchen with fridge

Looking to get married at Old Town Hall? Visit our Marriage License page for more information about marriage license requirements and civil marriage ceremony services offered by the Town of Aylmer.

View Booking Calendar

Please contact Aylmer Town Hall for more information.

Current Rates

519-773-3164

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Old Town Hall Rental Information

Palmer Park Meeting Room 57 Sydenham St W Aylmer, ON N5H 1M4

The Palmer Park Meeting Room is available to host small gatherings and meetings of groups (maximum 20 people).

Please contact the Parks and Recreation Coordinator at Aylmer Town Hall for more information.

Current Rates

519-773-5631

Email

Palmer Park Meeting Room Rental Form

East Link Arena 531 Talbot St W Aylmer, ON N5H 2T8

  • NHL ice surface with seating for 756 people
  • Transport door provides easy access for setup

Kinsmen Arena 531 Talbot St W Aylmer, ON N5H 2T8

  • NHL ice surface with seating for 366 people
  • Transport door provides easy access for setup

Please contact the East Elgin Community Complex for rates and booking requests.

519-773-5631

Email

EECC Arena Rental Information

East Elgin Imperial Hall 531 Talbot St W Aylmer, ON N5H 2T8

  • Sits 600 for dinner or 750 theatre-style
  • Can be divided into three smaller halls
  • Full commercial kitchen

Please contact the East Elgin Community Complex for rates and booking requests.

519-773-5631

Email

EECC Imperial Hall Rental Information

Palmer Park Bandshell 57 Sydenham St W Aylmer, ON N5H 1M4

Palmer Park Bandshell is available to host a variety of stage performances including concerts and plays. The Bandshell is also a unique setting for wedding ceremonies.

Please contact the Parks and Recreation Coordinator at Aylmer Town Hall for more information.

Current Rates

519-773-5631

Email

Palmer Park Rental Form

Kinsmen Pavilion 42 Chestnut St Aylmer, ON N5H 1E6

  • 1200 sq. ft.
  • Water
  • Hydro outlet (15-amp)
  • Washrooms

Optimist Pavilion 69 Elm St Aylmer, ON N5H 2M6

  • 1152 sq. ft.
  • Water
  • Hydro outlet (15-amp)
  • Washrooms

Lions Pavilion 27 Tarry Parkway Aylmer, ON N5H 3H8

  • 100 sq. ft.
  • Water
  • Jimmi-jons

Please contact the Parks and Recreation Coordinator at Aylmer Town Hall for more information.

Current Rates

519-773-5631

Email

Pavilion Rental Form

Facility Rental Insurance

Event insurance that provides Commercial General Liability and Tenants’ Legal Liability coverage in the amount of a minimum of five million dollars ($5,000,000) is required for rental of Old Town Hall, pavilions, Palmer Park Bandshell, Palmer Park Meeting Room, Imperial Hall, and the Blue Line Room.

Other insurance requirements may apply. Please contact the EECC & Parks Coordinator for more information.

Duuo provides on-demand insurance coverage for short-term rentals, tenants, events, vendors, and more.

2. Click “Get Quote” button in the top right corner of the page.
3. Click “Let’s Duo This Button”
4. Enter venue information. This is the address of the pavilion you are renting.
Kinsmen Pavilion – 42 Chestnut Street Aylmer ON N5H 1E6
Optimist Pavilion – 69 Elm Street Aylmer ON N5H 2M6
Lions Pavilion – 27 Tarry Parkway Aylmer ON N5H 3H8
Palmer Park Bandshell/Meeting Room – 57 Sydenham St W Aylmer ON N5H 1M4
Old Town Hall – 38 John St S Aylmer N5H 2C2
East Elgin Community Complex – 531 Talbot St W Aylmer ON N5H 2T8
5. Click “Next”
6. Click “Individual”
7. Enter your contact information
8. Click “Next”
9. You will need to enter the type of event and open the excluded activities to proceed
10. Select the date
11. A quote will be provided. There is an option to pay online for the insurance.
12. Click “Sign Up and Pay”
13. Sign up using your name and email and create a password
14. Enter your credit card details to pay
15. Download the Certificate of Insurance
16. Provide a copy of the Certificate of Insurance by uploading it to a booking form above or submitting it to Aylmer Town Hall.
Please call 519-773-5631 or email the EECC & Parks Coordinator for more information regarding obtaining insurance.

Serving Food & Beverage to the Public

If your event involves providing food and/or beverage to the public regardless of whether it is free or there is a fee charged, the Renter is responsible to make application to the Southwestern Public Health and adhere to their requirements for preparation, storage and handling of food and/or beverage.

For more information, please visit: Southwestern Public Health Special Events

Special Occasion Permits and the Alcohol and Gaming Commission

The Alcohol and Gaming Commission (AGCO) oversees the service of alcohol in Ontario. The service of alcohol is dependent upon the nature of the event and the number of people expected to attend. The AGCO issues Special Occasion Permits (SOPs) when alcohol is offered for sale or is served anywhere other than a licensed establishment or private place.

Public Event SOPs may be issued for events that are open to the general public, such as charity fundraisers, outdoor street festivals and community events. These permits can be issued:

  • To registered charities,
  • To non-profit organizations whose object is to promote charitable, educational, religious or community objects, or
  • For events of municipal, provincial, national or international significance,
  • For a tailgate event held at outdoor premises that are at ground level, where the event is held in connection with, and in proximity to, a live professional, semi-professional or post-secondary sporting event.

An event of municipal significance requires a designation by the municipality in which the event will take place. Applications to the AGCO must be accompanied by either a municipal resolution or a letter from a delegated municipal official designating the event as municipally significant.

To apply for a Special Occasion Permit from the Alcohol and Gaming Commission, please visit: https://www.agco.ca/alcohol/special-occasion-permits-public-event

Events that involve the serving of alcohol must also meet the requirements of the Town of Aylmer’s Municipal Alcohol Policy.

Municipally Significant Events

At their regular meeting on October 15, 2018, the Council of the Town of Aylmer approved the following definition for an Event of Municipal Significance:

A one time, annual or infrequently occurring event that is open to the public and has a predetermined opening and closing date and time, which:

  1. Has local, regional, national or international historical or cultural significance; or,
  2. Builds awareness of diverse cultures; or,
  3. Has a charitable aspect, that sees profits or portion of profits going to local charities; or,
  4. If fundraising in nature, the proceeds will benefit local residents or the community at large.

To request an event be designated as municipally significant, please complete: Municipally Significant Designation – Request Form

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