Council & Committees

Council Agendas & Minutes

2026 Council Meeting Schedule

• Regular Council – Wednesday, January 14, 2026 7:00 p.m.
• Regular Council – Wednesday, January 28, 2026 7:00 p.m. CANCELLED
• Regular Council – Wednesday, February 4, 2026 7:00 p.m.
• Regular Council – Wednesday, February 18, 2026 7:00 p.m.
• Regular Council – Wednesday, March 4, 2026 7:00 p.m.
• Regular Council – Wednesday, March 18, 2026 7:00 p.m.
• Regular Council – Wednesday, April 1, 2026 7:00 p.m.
• Regular Council – Wednesday, April 15, 2026 7:00 p.m.
• Regular Council – Wednesday, May 6, 2026 7:00 p.m.
• Regular Council – Wednesday, May 20, 2026 7:00 p.m.
• Regular Council – Wednesday, June 3, 2026 7:00 p.m.
• Regular Council – Wednesday, June 17, 2026 7:00 p.m.
• Regular Council – Wednesday, July 8, 2026 6:00 p.m.
• Regular Council – Wednesday, August 12, 2026 6:00 p.m.
• Regular Council – Wednesday, September 2, 2026 7:00 p.m.
• Regular Council – Wednesday, September 16, 2026 7:00 p.m.
• Regular Council – Wednesday, October 7, 2026 7:00 p.m.
• Regular Council – Wednesday, October 21, 2026 7:00 p.m.
• Regular Council – Wednesday, November 4, 2026 7:00 p.m.
• Regular Council – Wednesday, November 18, 2026 7:00 p.m.
• Regular Council – Wednesday, December 2, 2026 7:00 p.m.
• Regular Council – Wednesday, December 16, 2026 7:00 p.m.

Council and Committee meetings are open to the public. Everyone is welcome to attend.

Individuals or delegations wishing to address Council are asked to submit the request in writing to the Clerk by the Agenda deadline or sooner. It is important to outline details of the delegation request, and to include supporting documentation if applicable, in advance of the meeting so that this information will be included on the Agenda. It is suggested that all groups appoint one person to act as a spokesperson. Virtual participation is available via Zoom upon request.

Delegations requests will be accommodated up to 10:30am on the day meeting, and staff will attempt to facilitate late requests when possible.

Complete the Delegation Request Form

Public Meetings under the Planning Act

Members of the Public can attend public hearings in person and participate without registration.

Roundtables, Open Houses, and “Town Hall” Events

Roundtables, Open Houses, and “Town Hall” Events are intended for wide public participation and require no pre-registration.

Procedural Rules and Guidelines for Meetings

Delegations and Public Meetings:

• Notice shall be given to the Clerk before the time for distribution of the meeting agenda
• Time shall be limited to speaking to not more than ten minutes in duration
• Groups shall appoint one person to act as a spokesperson
• Council or committee may, in their discretion, refuse to hear any deputation
• Council members may ask questions for clarification and obtain additional relevant information after the deputation has finished their formal address
• Members of the public wishing to speak at a Public Meeting held under municipal by-laws or provincial or federal legislation are allowed no more than five minutes and shall speak only once

No delegation shall be permitted regarding the following:

• Labour relations and negotiations
• Any employee relations
• Litigation or potential litigation matters
• Advertisements for products or services
• Bidders or potential bidders
• Election campaigning
• Requests for financial assistance and fee waivers outside of established process
• Matters which are not within the Council’s jurisdiction
• Matters which have been decided upon by Council during the crrent term of Council and requests for reconsideration
• Matters which have been referred to staff for a report, until the matter is before Council or Committee
• Matters which are the subject of an Education and Training session

Deputations shall not:

• Speak disrespectfully to any person;
• Use offensive language;
• Speak on any subject other than the subject that has received approval by Council or a committee;
• Disobey the rules of procedure or a decision of the Mayor or Presiding Officer.

For both delegations and public hearings, members of the public can register to participate virtually by using the general contact form. Participation is via Zoom. Please register before 12:00pm on the day of the meeting to allow for response before the meeting.

View the Procedural By-Law

Purpose and Function

The East Elgin Community Complex (EECC) exists as a joint venture between the Town of Aylmer and the Township of Malahide. Generally, the role of the Board of Management is to focus on establishing strategic objectives and operational policies to guide the management for the EECC.

Current Board Members

The Board is comprised of all members of both the Town of Aylmer’s Municipal Council and the Township of Malahide’s Municipal Council.

Malahide Council:

• Mayor Dominique Giguère (Co-Chair)
• Deputy Mayor Mark Widner (Member)
• Councillor Chester Glinski (Member)
• Councillor Sarah Leitch (Member)
• Councillor John H. Wilson (Member)
• Councillor Rick Cerna (Member)
• Councillor Scott Lewis (Member)
• Chief Administrative Officer

Aylmer Council:

• Mayor Jack Couckuyt (Co-Chair)
• Deputy Mayor Barbour (Member)
• Councillor Arthur Oslach (Member)
• Councillor Jamie Chapman (Member)
• Councillor Jason Rauhe (Member)
• Councillor Kathryn Desrosiers (Member)
• Councillor William Barber (Member)
• Chief Administrative Officer
• Director of Financial Services/Treasurer
• Director of Legislative Services/Clerk
• Manager of Parks and Recreation

Meeting Schedule

Meetings are held at the East Elgin Community Complex. The Committee meets on a flexible schedule at 7:00 p.m.

Contact

East Elgin Community Complex Board of Management
519-773-3164 ext. 4913
Email

Documents

• Terms of Reference

East Elgin Community Complex Board Meetings

Current BIA Board Members

The BIA Board of Management consists of seven members appointed by Council, two of whom shall be members of the Council, and the remaining members shall be persons qualified to be elected as members. The current members are:

• Betty Teichroeb ( Member)
• Mary Jane Lampman (Board Member)
• Kevin Cross (Member)
• Kim Miller (Member)
• Jeneen Toth (Member)
• Mayor Jack Couckuyt (Member)
• Councillor William Barber (Member)
• Nicole Pressey-Wiebenga (BIA Coordinator)

Meeting Schedule

The BIA Board of Management meets the third Thursday of every month at 8:00 a.m. Meetings are held in the Town Council Chambers at 25 Centre Street, Aylmer, ON.

• Thursday January 15, 2026 8:00 a.m.
• Thursday February 19, 2026 8:00 a.m.
• Thursday March 19, 2026 8:00 a.m.
• Thursday April 16, 2026 8:00 a.m.
• Thursday May 21, 2026 8:00 a.m.
• Thursday June 18, 2026 8:00 a.m.
• Thursday September 17, 2026 8:00 a.m.
• Thursday October 15, 2026 8:00 a.m.
• Thursday November 12, 2026 8:00 a.m.

Contact

Aylmer BIA
519-773-5655
[email protected]

Documents

• Aylmer BIA Facebook Page
• Board Agendas and Minutes
• By-Law 1-80 Being a By-Law to designate a certain area as an improvement area and to establish a Board of Management
• Code of Conduct for Council and Committee Members

Mainstreet Aylmer BIA Meetings

Purpose and Function

The purpose of the Committee shall be to advise and make recommendations to Council on all matters with respect to the utilization and beautification of public parks, trails, trees and greenspace within the Town of Aylmer. These matters shall be considered in relation to levels of service that are established by the Council of the Town of Aylmer.

More specifically, the role of the Parks and Beautification Advisory Committee is:

a) To advise Council on matters of parks, trails and greenspace within Aylmer;

b) To make recommendations to Council regarding the beautification of public spaces including both naturalized and cultivated areas, as well as trees;

c) To assist Council in enhancing and beautifying the Town of Aylmer by recommending implementation or adjustment of community-based beautification projects;

d) To liase with other organizations and Committees to promote Town of Aylmer parks and green spaces;

e) To advise and inform Council on issues related to public green spaces as they arise;

f) To set out clear goals for the Committee for the Term;

g) To assist with implementing recommendations following Council approval of the Parks and Recreation Masterplan.

Current Committee Members

Members of the Parks and Beautification Advisory Committee consist of three members of the council of the Town of Aylmer and the Manager of Parks and Recreation.

• Jamie Chapman (Co-Chair)
• Kathryn Desrosiers (Co-Chair)
• Councillor Arthur Oslach (Member)
• Legislative Services Coordinator (Secretary)
• Manager of Parks and Recreation

Meeting Schedule

Meetings are held in the Town Council Chambers at 25 Centre Street, Aylmer, ON. The Committee meets on a flexible schedule approximately every 3–4 months.

Contact

Parks and Beautification Advisory Committee
519-773-3164 ext. 4920
Email

Documents

• Terms of Reference

Parks and Beautification Advisory Committee Meetings

Purpose and Function

The purpose of the Committee shall be to review and make recommendations on proposed annual budgets. The Committee shall hold at least three meetings annually to consider Council’s Capital and Operational Budgets prior to formal presentation to Council.

Current Committee Members

Membership on the Committee shall consist of members of Council appointed by resolution of Council. The CAO and Director of Financial Services shall attend all meetings of the Budget Committee and other senior staff may be included to assist in providing overviews of their respective budgets.

• Deputy Mayor Pete Barbour (Chair)
• Mayor Jack Couckuyt (Member)
• Councillor Arthur Oslach (Member)
• Councillor Jamie Chapman (Member)
• Councillor Jason Rauhe (Member)
• Councillor Kathryn Desrosiers (Member)
• Councillor William Barber (Member)
• Chief Administrative Officer
• Director of Financial Services/Treasurer

Meeting Schedule

Meetings are held in the Town Council Chambers at 25 Centre Street, Aylmer, ON. The Committee meets on a flexible schedule between June – December. Meetings typically take place before Regular Council Meetings at 6:00 p.m.

Contact

Finance Committee
519-773-3164 ext. 4913
Email

Documents

• Terms of Reference

Finance Committee Meetings

Purpose and Function

The purpose of the Committee is to facilitate the exchange of ideas between Council and the public with respect to Old Town Hall. The Committee advises Council on matters, issues, and policies pertaining to the Old Town Hall in Aylmer.

The mandate of the Committee is to provide input and perspectives on Old Town Hall matters. The Committee’s role is advisory, consultative and intended to enhance community engagement. Specifically, the Committee will:

• Advise and make recommendations on the programming and utilization of Old Town Hall;
• Initiate and assist in identifying and implementing community-wide and area-wide needs and partnership opportunities for new program development and service delivery including recommendations for broad recreational needs, trends, strategies and plans; and,
• Raise the profile of Old Town Hall through positive support and promotion in the community.

The Committee shall consider library services in Old Town Hall however such considerations shall exclude future capital projects to support this County service. This may be amended by Council referring this matter to the Committee for consideration at a future date.

The Committee is advisory in nature and does not concern itself with administrative or operational issues, unless presented in the context of policy and planning considerations.

Current Old Town Hall Advisory Committee Members

The Committee consists of six members appointed by Council, two of whom shall be members of the Council, and the remaining members shall be persons qualified to be elected as members. The current members are:

• Mike Sereda (Chair)
• Angela Fehr (Member)
• Colleen Sawyer (Member)
• Cynthia Grant (Member)
• Councillor Jamie Chapman (Member)
• Councillor William Barber (Member)
• Legislative Services Coordinator (Secretary)
• Manager of Parks & Recreation

Meeting Schedule

Meetings are held in the Town Council Chambers at 25 Centre Street, Aylmer, ON. The Committee meets on a flexible schedule approximately every 3–4 months.

Contact

Old Town Hall Advisory Committee
519-773-3164 ext. 4920
Email

Resources

• Reimagining the Old Town Hall Theatre Project Page

Documents

• Terms of Reference

Old Town Hall Advisory Committee Meetings

Purpose and Function

The Aylmer Police Service Board is governed by section 37 of the Community Safety and Policing Act, 2019. It is the role of the Board to:

• (a) provide adequate and effective policing in the area for which it has policing responsibility as required;
• (b) employ members of the police service;
• (c) appoint members of the police service as police officers;
• (d) recruit and appoint the chief of police and any deputy chief of police and determine their remuneration and working conditions, taking their submissions into account;
• (e) prepare and adopt a diversity plan to ensure that the members of the police service reflect the diversity of the area for which the board has policing responsibility;
• (f) monitor the chief of police’s performance;
• (g) conduct a review of the chief of police’s performance at least annually in accordance with the regulations made by the Minister, if any;
• (h) monitor the chief of police’s decisions regarding the restrictions on secondary activities set out in section 89 of the Community Safety and Policing Act, 2019 and review the reports from the chief of police on those decisions;
• (i) monitor the chief of police’s handling of discipline within the police service;
• (j) ensure that any police facilities, including police lock-ups, owned by the board comply with the prescribed standards, if any; and
• (k) perform such other duties as are assigned to it by or under the Community Safety and Policing Act, 2019, including any prescribed duties.

Current Board Members

Members of the Police Service Board consist of the head of the municipal council, one member of the council appointed by resolution of the council, one person appointed by resolution of the council who is neither a member of the council nor an employee of the municipality, and two persons appointed by the Lieutenant Governor in Council. Boards elect a chair and may elect a vice-chair. The current members are:

• Deputy Mayor Pete Barbour (Chair)
• Sheri Andrews (Vice Chair, Community Member)
• Mary French (Provincial Member)
• Ken Graves (Provincial Member)
• Councillor Jamie Chapman
• Legislative Services Department (Secretary)

Meeting Schedule

The Aylmer Police Service Board meets according to the following schedule at 9:00 a.m. Meetings are held at 25 Centre Street, Aylmer, ON.

Meetings are streamed live on the Town of Aylmer YouTube page.

• Friday February 13, 2026 9:00 a.m.
• Friday April 10, 2026 9:00 a.m.
• Wednesday April 29, 2026 6:00 p.m. – Special Meeting
• Friday June 12, 2026 9:00 a.m.
• Friday September 11, 2026 9:00 a.m.
• Friday October 9, 2026 9:00 a.m.
• Friday December 11, 2026 9:00 a.m.

Contact

Deputation requests are reviewed and placed on the next appropriate agenda at the Police Service Board Chair’s discretion.

Please send deputation requests to [email protected]

Aylmer Police Service Board
46 Talbot Street West
Aylmer, ON N5H 1J7
519-773-3164 ext. 4908

Complaint Process

A member of the public can make a complaint to the Inspectorate of Policing regarding:

• • Inadequacy or ineffectiveness of a police service;

• • Violation of the Code of Conduct by a member of the Police Service Board;

• • Failure to comply with any other part of the Community Safety and Policing Act or its regulations;

• • Policies and procedures established by Chiefs of Police.

For more information and to make a complaint, please visit the Inspectorate of Policing website.

A member of the public can make a complaint to the Law Enforcement Complaints Agency (LECA) about the misconduct of police officers and/or any law enforcement officers.

For more information and to make a complaint, please visit the Law Enforcement Complaints Agency website.

Documents

• 2025-2028 Strategic Business Plan
• 2025-2028 Diversity, Equity and Inclusion Plan
• Aylmer Police Website
• Board Agendas and Minutes
• Board Policies
• Procedural By-Law

Annual Reports

• 2025 Annual Report

Budget

• 2026 Capital Budget Plan
• 2026 Operational Budget Plan

Aylmer Police Service Board Meetings

Municipal Councils must conduct business only at meetings that are open to the public but there are some exceptions where we have closed meetings.

Members of the public have the right to complain if they feel the Municipality held a closed meeting that did not follow the rules/ exemptions listed in the Municipal Act, 2001, Section 239.2 (1) or with any procedure By-laws under Subsection 238 (2).

Effective January 1, 2022, the Town of Aylmer has appointed the Ontario Ombudsman as the Closed Meeting Investigator. If any complaints are received by the public about closed meetings, the Closed Meeting Investigator duties will include:

• Conducting an investigation when a complaint is received about a meeting or part of a meeting that is closed to the public
• Determine whether the meeting complied with the Municipal Act/Municipal Procedure By-law
• Report the results of the investigation

How to Submit a Complaint

Any corporation or member of the public can submit a complaint to the investigator about a meeting or part of a meeting that is closed to the public. Complaints are confidential. To submit a complaint, follow these steps:

1. Submit a complaint.
   
2. Visit the Ombudsman’s Complaint page to learn more about the process.
3. Complete the form including all information fields. Incomplete forms will not be accepted by the investigator. Provide as much information as possible.

Municipal staff must not see or forward complaints. Only the investigator should receive complaints.

The Integrity Commissioner shall have the following responsibilities outlined under subsection 223.3 of the Municipal Act:

1. The application of the code of conduct for members of council and the code of conduct for members of local boards.
2. The application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards.
3. The application of sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act to members of council and of local boards.
4. Requests from members of council and of local boards for advice respecting their obligations under the code of conduct applicable to the member.
5. Requests from members of council and of local boards for advice respecting their obligations under a procedure, rule, or policy of the municipality or of the local board, as the case may be, governing the ethical behaviour of members.
6. Requests from members of council and of local boards for advice respecting their obligations under the Municipal Conflict of Interest Act.
7. The provision of educational information to members of council, members of local boards, the municipality, and the public about the municipality’s codes of conduct for members of council and members of local boards and about the Municipal Conflict of Interest Act.

Integrity Commissioner

Michael Maynard
ADR Chambers
2001 Sheppard Avenue East, Suite 200, North York, ON M2J 4Z8
Tel: 416-362-8555
Toll Free: 1-800-856-5154
Email: [email protected]

Contact the Clerk for Complaint Questions

Under the Municipal Conflict of Interest Act, the Town of Aylmer is required to establish a public registry wherein written statements of pecuniary interest by Members of Council are maintained for public record.

Section 6.1 of the Act requires municipalities and local boards to establish and maintain registries that keep copies of statements filed under Section 5.1 and of declarations recorded under Section 6 of the Act.

2026

• April 1st, 2026 – Councillor Chapman declared a pecuniary interest with respect to Item 7.3. Director of Operations and Infrastructure – Report OPNS 10-26 – Recycling Collection from Non-Eligible Sources as she is the owner and operator of First Impressions, a non-eligible source of recycling.
• April 1st, 2026 – Councillor Barber declared a pecuniary interest with respect to Item 7.3. Director of Operations and Infrastructure – Report OPNS 10-26 – Recycling Collection from Non-Eligible Sources as he is the owner and operator of Inclusive Commnities Consulting & Life Skills, a non-eligible source of recycling.
• March 18th, 2026 – Councillor Desrosiers declared a pecuniary interest with respect to Item 14.4. Chief Administrative officer – Report CAO 16-26 – Litigaiton Against the Town as the matter relates to litigation involving the Town in which she has a personal connection.
• February 11th, 2026 –  EECC Board Member Deputy Mayor Widner declared a conflict with respect to item 6.1.(a) respecting Class “D” Estimate – Leasehold Improvements Library as he has a family member employed by Spriet and Associates, declaring he would not participate in discussion of the item or attempt to influence the vote.

2025

• December 3, 2025 – Regular Council Meeting -Councillor Barber declared a pecuniary interest with respect to Item 6.1.2. Mayor’s Final Budget 2026, specifically any discussion arising from the Aylmer Fire Department, as he is a volunteer firefighter for the Aylmer Fire Department.
• November 26, 2025 – EECC Board Member Deputy Mayor Widner declared a conflict with respect to item 6.2.1 respecting Class “D” Estimate – Leasehold Improvements Library as he has a family member employed by Spriet and Associates, declaring he would not participate in discussion of the item or attempt to influence the vote.
• November 19, 2025 – Regular Council Meeting – Councillor Barber declared a pecuniary interest with respect to Item 7.2. Mayor’s Final Budget 2026, specifically any discussion arising from the Aylmer Fire Department, as he is a volunteer firefighter for the Aylmer Fire Department.
• November 5, 2025 – Finance Committee Meeting –  Member Chapman declared a pecuniary interest with respect to Item 6.1.1. Report CLRK 33-25 – 2026 Community Grants, specifically the section related to the Aylmer & Area Chamber of Commerce’s Heritage Festival as she is the President of the Aylmer & Area Chamber of Commerce and an organizer of the Heritage Festival.
• November 5, 2025 – Finance Committee Meeting – Member Desrosiers declared a pecuniary interest with respect to Item 6.1.1. Report CLRK 33-25 – 2026 Community Grants, specifically the section related to the Aylmer Community Festival as she is a planning member for the Aylmer Community Festival.
• November 5, 2025 – Finance Committee Meeting – Member Rauhe declared a pecuniary interest with respect to Item 6.1.1. Report CLRK 33-25 – 2026 Community Grants, specifically the setion related to the Aylmer Community Festival as he is the spouse of an organizer of the Aylmer Community Festival.
• October 1, 2025 – Regular Council Meeting – Councillor Barber declared a pecuniary interest regarding items 6.2.1., 6.2.2., and 6.3.1. regarding Fire Fleet Management and the Operating Budget, specifically the sections related to the Aylmer Fire Department, as he is a volunteer firefighter for the department.
• September 18, 2025 – Regular Council Meeting – Councillor Barber declared a pecuniary interest regarding item 6.1.1. School Crossing Guard Service Delivery Update as he is the owner of Inclusive Communities, the provider for Crossing Guard Services presently.
• September 3, 2025 – Finance Committee Meeting – Member Barber declared a pecuniary interest regarding the Preliminary Capital Budget 2025 (Agenda Item 6.2.2) specifically the section relating to the Aylmer Fire Department as he is a volunteer for the Aylmer Fire Department.

2024

• November 20, 2024 – Regular Council Meeting – Councillor Desrosiers declared a pecuniary interest regarding item 5.1.1. report from the Integrity Commissioner Robert Swayze as this item related to Councillor Desrosiers’ remuneration.
• November 6, 2024 – Finance Committee – Member Chapman declared a pecuniary interest regarding item 5.1.1 2025 Community Grants with respect to the sections related to the Aylmer Heritage Festival as she is the President of the Aylmer & Area Chamber of Commerce and the Chair of the Aylmer Heritage Festival.
• October 2, 2024 – Finance Committee – Member Vanraes declared a pecuniary interest regarding the Preliminary Operating Budget 2025 (Agenda Item 6.1) specifically the sections relating to crossing guard services and the Aylmer Fire Department as he is the owner of Inclusive Communities which is the provider for crossing guard services and further that he is a volunteer for the Aylmer Fire Department.
• September 11, 2024 -Board Member Vanraes declared a interest in accordance with the Municipal Conflict of Interest Act regarding Item 6.1 (a) EECC concession Service Provider Staff Report due to being the owner of Inclusive Communities & Life Skills, the service provider referenced in the report.
• March 20, 2024 Regular Council Meeting – Councillor Desrosiers declared a pecuniary interest regarding consideration of item 5.1 report from the Integrity Commissioner Robert Swayze regarding this report as the report related to Councillor Desrosiers remuneration.

2023

• March 15, 2023 Regulars Council Meeting – Councillor Vanraes declared a pecuniary interest regarding consideration of By-Law 17-23 as he is the owner of Inclusive Communities Consulting, a vendor associated with the by-law.
• March 1, 2023 Regulars Council Meeting – Councillor Vanraes declared a pecuniary interest regarding Report CLRK 16-23 Cross Walk Service Vendor (Agenda Item 8[g]) as he is the owner of Inclusive Communities Consulting, a vendor associated with the report.
• February 1, 2023 Regular Council Meeting – Councillor Oslach declared a conflict regarding Item 5.3.1, Delegation from Dan Reid, representing the Aylmer and Malahide Museum and Archives, regarding 2023 Grant Funding of the Aylmer and Malahide Museum and Archive due to being a Member of the Aylmer and Malahide Museum and Archive Board of Directors. Councillor Oslach did not participate in the meeting for this item.

2022

• March 2, 2022 Regular Council Meeting – Councillor Oslach declared a conflict regarding Item 15.1, Director of Corporate/ Legislative Services and Chief Administrative Officer – Report CLRK 09-22 – Proposed Disposition of Land (Considerations beings closed to the public pursuant to Section 239 (2) (c) of the Municipal Act, 2001 as amended as the subject matter pertains to a proposed or pending acquisition or disposition of land by the municipality or local board) due to being a Member of the Aylmer and Malahide Museum and Archive Board of Directors. Councillor Oslach did not participate in the meeting for this item.

• Council & Committee Members Code of Conduct
• Code of Conduct Complaint Form
• Role of council, councillor, staff – Municipal Act, 2001