Council Meetings

View Council Meeting Schedule and Agendas on CivicWeb Portal

• Regular Council – Wednesday, January 10 2024 7:00 p.m.
• Regular Council – Wednesday, January 24 2024 7:00 p.m.
• Regular Council – Wednesday, February 7 2024 7:00 p.m.
• Regular Council – Wednesday, February 21 2024 7:00 p.m.
• Regular Council – Wednesday, March 6 2024 7:00 p.m.
• Regular Council – Wednesday, March 20 2024 7:00 p.m.
• Regular Council – Wednesday, April 3 2024 7:00 p.m.
• Regular Council – Wednesday, April 17 2024 7:00 p.m.
• Regular Council – Wednesday, May 1 2024 7:00 p.m.
• Regular Council – Wednesday, May 15 2024 7:00 p.m.
• Regular Council – Wednesday, June 5 2024 7:00 p.m.
• Regular Council – Wednesday, June 19 2024 7:00 p.m.
• Regular Council – Wednesday, July 10 2024 5:30 p.m.
• Regular Council – Wednesday, August 14 2024 5:30 p.m.
• Regular Council – Wednesday, September 4 2024 7:00 p.m.
• Regular Council – Wednesday, September 18 2024 7:00 p.m.
• Regular Council – Wednesday, October 2 2024 7:00 p.m.
• Regular Council – Wednesday, October 16 2024 7:00 p.m.
• Regular Council – Wednesday, November 6 2024 7:00 p.m.
• Regular Council – Wednesday, November 20 2024 7:00 p.m.
• Regular Council – Wednesday, December 4 2024 7:00 p.m.
• Regular Council – Wednesday, December 18 2024 7:00 p.m.

Council and Committee meetings are open to the public. Everyone is welcome to attend.

Individuals or delegations wishing to address Council are asked to submit the request in writing to the Clerk by the Agenda deadline or sooner. It is important to outline details of the delegation request, and to include supporting documentation if applicable, in advance of the meeting so that this information will be included on the Agenda. It is suggested that all groups appoint one person to act as a spokesperson. Virtual participation is available via Zoom upon request.

Delegations requests will be accommodated up to 10:30am on the day meeting, and staff will attempt to facilitate late requests when possible.

Complete the Delegation Request Form

Public Meetings under the Planning Act

Members of the Public can attend public hearings in person and participate without registration.

Roundtables, Open Houses, and “Town Hall” Events

Roundtables, Open Houses, and “Town Hall” Events are intended for wide public participation and require no pre-registration.

Procedural Rules and Guidelines for Meetings

Excerpt from the Town’s Procedural By-law, as amended.

Delegations and Public Meetings:

• Notice shall be given to the Clerk before the time for distribution of the meeting agenda
• Time shall be limited to speaking to not more than ten minutes duration
• Groups shall appoint one person to act as a spokesperson
• Council or committee may, in their discretion, refuse to hear any deputation
• Council members may ask questions for clarification and obtain additional relevant information after the deputation has finished their formal address
• Members of the public wishing to speak at a Public Meeting held under municipal by-laws or provincial or federal legislation are allowed no more than five minutes and shall speak only once

No delegation shall be permitted regarding the following:

• Labour relations and negotiations
• Any employee relations
• Litigation or potential litigation matters
• Advertisements for products or services
• Bidders or potential bidders
• Election campaigning
• Requests for financial assistance and fee waivers outside of established process
• Matters which are not within the Council’s jurisdiction
• Matters which have been decided upon by Council during the crrent term of Council and requests for reconsideration
• Matters which have been referred to staff for a report, until the matter is before Council or Committee
• Matters which are the subject of an Education and Training session

Deputations shall not:

• Speak disrespectfully to any person;
• Use offensive language;
• Speak on any subject other than the subject for which he/she has received approval to address by Council or a committee;
• Disobey the rules of procedure or a decision of the Mayor or Presiding Officer.

For both delegations and public hearings, members of the public can register to participate virtually by using the general contact form. Participation is via Zoom. Please register before 12:00pm on the day of the meeting to allow for response before the meeting.

View the Procedural By-Law – June 2024 Consolidation

View Meeting Schedule on CivicWeb Portal

Active Committees & Boards:

• Aylmer Cemetery Board
• Aylmer Police Services Board
• Catfish Creek Conservation Authority
• East Elgin Community Complex Board
• Elgin Area Primary Water Supply System Board of Management
• Elgin County Land Division
• Finance Committee
• Mainstreet Aylmer (BIA)
• Parks and Beautification Advisory Committee